Exhibitor Manual
All important information for Exhibitors.For Exhibitors & Sponsors
Exhibitor Manual & Technical Information
Build-up and dismantling, parking and vehicle access, booth package, lunch vouchers and on-site rules — everything your team needs for Bulgarian Security Summit 2026 at Inter Expo Center, Sofia.
Mon–Tue, 26–27 October
Build-up
09:00 – 22:00
Booth setup and deliveries. Vehicles via the Cargo entrance only.
Wed, 28 October
Exhibition Day 1
09:00 – 17:00
Exhibition, conference from 10:00 and B2B meetings. Lunch vouchers handed out by 12:00.
Thu, 29 October
Exhibition Day 2
09:00 – 17:00
Exhibition, conference and B2B meetings.
Thu, 29 October
Dismantling
18:00 – 21:00
Booth dismantling. Vehicles via the Cargo entrance only.
Venue & Travel
Getting to Inter Expo Center
Bulgaria’s largest exhibition venue, one metro ride from Sofia Airport. Here is how your team and your deliveries get there.
Inter Expo Center
147 Tsarigradsko Shose Blvd, 1784 Sofia, Bulgaria
The summit takes place in Halls 1 and 2. Check your booth number and location on the floor plan before arrival.
Halls 1 & 2
Metro M4 at the venue
10 min from SOF airport
By Air
Sofia Airport (SOF) is about 10 minutes from the venue. The metro station is at Terminal 2.
By Metro
Line M4, station Inter Expo Center – Tsarigradsko Shose, right at the venue. Direct connection to the airport and the city centre.
By Car & Deliveries
Underground parking on site and nearby. During build-up and dismantling, vehicles enter via the Cargo entrance only.
Parking & vehicle access →
Where to Stay
Five partner hotels offer summit rates, including East Plaza Hotel, about 5 minutes from the venue.
Hotel promo codes →
Clocks go back on 25 Oct
Daylight saving ends the day before build-up. Sofia is on UTC+2 during the summit.
Currency
Euro (EUR). Cards are accepted almost everywhere.
Power
230 V / 50 Hz, Type C/F sockets. Standard EU plugs.
Emergency
Call 112, the single European emergency number.
Parking & Vehicle Access
Build-up, Dismantling & Parking
Vehicle access to Inter Expo Center is controlled. Please share these rules with your team, drivers and stand builders.
26–27 Oct, 09:00–22:00 · 29 Oct, 18:00–21:00
Build-up & Dismantling
1
Cargo entrance only. All vehicles enter and exit through the Cargo entrance. At the checkpoint, the driver states the company name.
2
Vehicle pass. The driver receives a pass valid only during build-up and dismantling hours. Place it on the dashboard with the driver’s phone number written on it.
3
Unloading, max. 1 hour. Equipment goes into the halls through doors 5b and 5c. Vehicles may stay in the unloading zone for up to 1 hour, after which €50 is charged for every started hour.
4
Then move your vehicle. After unloading, park in the designated parking area. Overnight parking is not allowed.
28–29 Oct, 09:00–17:00
Parking During the Event
1 free parking card per exhibitor, valid during exhibition hours. Collect it at the registration desk on 27 October.
Write your licence plate on the card, show it to security at the Cargo entrance and leave it on the dashboard.
Extra parking card: €50 + VAT for both days, subject to availability. Request it at summit@asadria.com.
Other vehicles and visitors
IEC underground parking
€3 up to 6 h
Then €1 per hour. 420 spaces, open 24/7.
Public underground parking
€1.50 per hour
1,300 spaces, open 05:00–24:00.
Food & Lunch Vouchers
Lunch for Your Booth Team
Lunch vouchers are included in every exhibition package. If your team needs more, extra vouchers can be reserved in advance.
Included in your package
Vouchers per day, for both summit days
Diamond
8
vouchers per day
Platinum
6
vouchers per day
Gold
4
vouchers per day
Silver
2
vouchers per day
Handover: your B2B Officer hands over the vouchers for both days on Wednesday, 28 October, by 12:00. Each voucher is valid only for its designated day.
Need extra vouchers?
€25 per person / day
1
Reserve at least two days in advance, by 15:00. Email the number of vouchers and the name of the person collecting them to veronikaivanova094@gmail.com.
Lunch on Wed, 28 Oct
by Mon, 26 Oct, 15:00
Lunch on Thu, 29 Oct
by Tue, 27 Oct, 15:00
2
Collect and pay by 12:00 on the day, at the Coffee & Snack Bar.
Where to eat
Restaurant – Hall 1
12:00–16:00
Self-service buffet with food and drinks included. Entry with a lunch voucher only.
Coffee & Snack Bar
09:00–17:00
Between Hall 1 and Hall 2. Coffee, drinks, snacks and light food, paid at the bar.
Other restaurants and food outlets are open across Inter Expo Center.
Food & Refreshments page →
Exhibitor Portal & Mobile App
Your Team, Profile & Leads
Everything your company manages before and during the summit runs on run.events: the Exhibitor Portal on the web and the app on your team’s phones.
Exhibitor Portal
my.runevents.net
Log in with your email address and a one-time code sent to your inbox. No password needed.
Company profile
Add your logo, description, products and contacts. Your profile appears in the event app and on the summit website.
Register your team
Our Tickets → Assign Ticket. Each ticket is emailed directly to the team member. Tick Lead access for everyone who should scan visitors.
Booth equipment
Home → Our Booths → Booth Equipment → +. Orders placed after 6 October carry a 20% venue surcharge.
Only users with the Representative role can edit the profile and assign tickets. Need access for a colleague? Email summit@asadria.com.
run.events App
Free for iOS and Android
Your team logs in with the email address their ticket was sent to and a one-time code, then selects Bulgarian Security Summit.
Lead scanner
Scan visitor badges in under two seconds, add labels and notes, rate each lead and export everything to your CRM after the show.
B2B meetings
Find attendees by name or company, send meeting requests and keep your schedule in one place.
Coins & giveaways
Visitors collect coins by visiting stands and trade them for giveaways at participating exhibitors.
Ticket QR codes become active on the event days. Tickets can be added to Apple or Google Wallet.
Booth Graphics & Branding
Booth Graphics
You design the graphics, we produce them for your booth. Use the official templates and the file specifications below.
Top Backdrop
Company logo, 95.5 × 30 cm
Template (PDF)
Backdrop
Single booth, 300 × 200 cm
Template (PDF)
Double Backdrop
Double booth, 600 × 200 cm
Template (PDF)
Triple Backdrop
Triple booth, 900 × 200 cm
Template (PDF)
Table
Booth table branding
Template (PDF)
File specifications
PDF file format
CMYK colour mode
150 dpi image resolution at full size
No live fonts: convert all text to outlines
Name each file with your company name and booth number
Sending your files
Booth graphics were due by 1 September. If your files are not with us yet, please send them as soon as possible so they can be produced in time.
Email your files
More visibility at the summit
Branded areas and exclusive sponsorships are listed in our catalogs. For availability, contact Amar Pap.
Your Booth
Booth Package, Build-up & Deliveries
What is waiting at your booth, how build-up works and how to get your equipment to the venue.
Backdrop
300 × 250 cm, with your graphics
Company logo board
95.5 × 30 cm
Table
Branded with your table graphic
Promo table / cabinet
For brochures and samples
4 chairs
For meetings at your booth
Electricity
Power socket at the booth
Wi-Fi
Venue network access
TV monitor
Min. 42″, extra charge
26–27 Oct, 09:00–22:00
Build-up
Check your booth on arrival. Report anything missing or damaged to the Organizer’s Office straight away.
Collect your parking card at the registration desk on 27 October.
Finish by 27 October, 22:00. Booths must be ready before the exhibition opens on 28 October at 09:00.
Space-only & custom stands
Building your own stand?
Stand design approved by the organizer and the venue before build-up. Send it to summit@asadria.com.
Flame-retardant materials only, and the stand must stay within your allocated space.
Official logistics partner
Deliveries
Accepted during build-up only, from 26 October, 09:00. Plan your shipment accordingly.
Label every package with your company name and booth number.
Oversized or fragile items: tell your forwarder in advance and copy us.
On-site Rules
During the Summit
A few venue and organizer rules to keep the two days running smoothly for everyone. Please share them with your booth team.
Exhibition hours
09:00 – 17:00
Wed–Thu, 28–29 October
Dismantling
From 18:00, not earlier
Thu, 29 October, finished by 21:00
Entry
Your ticket QR code
On your phone or in Apple / Google Wallet
On site, please
Stay within your booth space. Products, banners and furniture must not block aisles or neighbouring booths.
Keep noise below 85 dB, including product demos, videos and music.
Use flame-retardant materials only for any decoration or construction.
Take orders for later delivery. Orders for future billing, payment and delivery are welcome.
Exhibit as your contracted company. Co-exhibitors at your booth need the organizer’s approval.
Not allowed
On-site sales. Products cannot be sold and handed over at the booth.
Smoking and alcohol at booths.
Open flames anywhere in the venue.
Outside food and drinks without the organizer’s approval.
Counterfeit or unlicensed products on display.
Overnight parking in the venue complex.
Checklist & Contacts
Your Countdown to the Summit
What to do between now and opening day, and who to contact if anything is unclear.
Pre-event checklist
1
Now
Register your booth team
Assign a ticket to every team member in the Exhibitor Portal and tick Lead access for those who will scan visitors. Ask your team to download the run.events app and log in. Portal & app →
2
Now
Graphics and shipments
If your booth graphics are not with us yet, send them today. Book deliveries for build-up and label every package. Graphics → Deliveries →
3
Mon & Tue, 26–27 October, 15:00
Reserve extra lunch vouchers
Wednesday lunch by Monday, Thursday lunch by Tuesday, both by 15:00. Lunch vouchers →
4
Mon–Tue, 26–27 October
Build-up, 09:00–22:00
Vehicles via the Cargo entrance only. Collect your parking card at the registration desk on 27 October. Build-up →
5
Wed, 28 October
Doors open at 09:00
The conference starts at 10:00. Your B2B Officer hands over your lunch vouchers by 12:00.
Need assistance?
On site, find us at:
Registration Desk
Organizer’s Office
Technical Support
B2B Matchmaking Support